Advances & deductions

Between delivery and final payout, members often receive advances and incur deductions. CherryLedger tracks both on one screen so each member's net payable is always accurate.

Permissions: ADVANCE_READ / ADVANCE_ISSUE (advances), DEDUCTION_READ / DEDUCTION_MANAGE (deductions). You only see the tab(s) your role allows.

Pick the season at the top right — everything on both tabs is scoped to that season.

Advances

An advance is an early payment against a member's future payout, usually the season's advance rate times the kilos they've delivered. It's automatically subtracted from the member's payout so they're never paid twice.

To issue one (needs ADVANCE_ISSUE — Cashier or Finance Officer):

1. On the Advances tab, click Issue advance.
2. Search for the member, enter the amount, and an optional note.
3. Save. The advance appears in the table marked Outstanding until it's recovered at payout.

Deductions

A deduction is anything owed back to the cooperative. Each has a type:

Type	Meaning
Input credit	Fertiliser / farm inputs taken on credit during the season.
Loan	Repayment of a cash loan.
Levy	Cooperative levy, cess, or shares.
Other	Anything else owed back.

To record one (needs DEDUCTION_MANAGE — Finance Officer, or Store Keeper for inputs):

1. On the Deductions tab, click Add deduction.
2. Choose the member and type, enter the amount, and an optional note.
3. Save. It appears in the table and will be subtracted from the member's payout.

Where they show up

• On the member's statement, advances and deductions appear as lines reducing the gross to the net payable.
• In a payout run, each member's line already accounts for both — no manual maths.

Managed by finance roles

Issuing advances and managing deductions is reserved for finance roles (Cashier, Finance Officer, Store Keeper for inputs). Weighing clerks record deliveries only and won't see this screen.