Welcome to CherryLedger

CherryLedger is the coffee cooperative management platform — one ledger that tracks every delivery from the weighing bay to the farmer's payout. This guide walks through every screen and task, for every role, from the weighing clerk to the cooperative administrator.

From cherry to payout

The whole flow lives in one place: weigh deliveries → price the season → sell the coffee → pay the farmers, with advances, deductions and statements handled along the way.

What you can do

• Weigh deliveries

  Record cherry weights from a serial scale or by hand, and print a receipt for each farmer.

• Manage money

  Set season prices, issue advances, record deductions, and run payouts with a bank-ready export.

• Record sales

  Log auction and direct sales and apply the realised price per kilo.

• Control access

  Fine-grained roles and permissions, scoped by cooperative and factory.

How this guide is organised

Section	For whom	Covers
Getting started	Everyone	Signing in, invitations, language, choosing your factory
Daily operations	Clerks, field staff	Weighing, collections, members
Finance	Cashiers, finance officers	Seasons, pricing, advances, sales, payouts, statements
Administration	Admins & managers	Cooperatives, factories, users, roles, scale setup
Farmer portal	Members	Self-service statements and history
Reference	All	Roles table, glossary, changelog

Signing in

The app lives at portal.cherryledger.co.ke. If an administrator has created an account for you, you'll receive an email invitation — see Getting started.

Keeping this guide current

This guide is versioned alongside the system and is updated with every release. See the Changelog for what changed and when.